91福利导航

1. A department submits a project request using the Space and Facilities Project Request form. This involves describing the project request, specifying the necessary approvers, and verifying the information before submitting it to the first approver.
2. As necessary, department chairs, deans, and directors will electronically approve the request.
3. Upon VP/Provost approval, the request is electronically sent to Space Planning and Facilities Management.
4. Space Planning and Facilities Management review the request with the department initiating the project along with the Dean, Vice President or Provost as required, to determine space feasibility and program/space scope.
5. All project requests are prioritized by the Space and Facilities Project Review Group and submitted to the EVP. Priority considerations for projects will be assigned according to the following guidelines:
   • Required by law/insurance
   • Required by safety standards
   • Directly related to the support of instruction 鈥� e.g., required to begin a semester
   • Indirectly related to the support of instruction
   • Funding availability
   • Other
6. If the request is limited to a simple space assignment with no capital costs and it is approved by the VP/Provost and EVP, Space Planning submits the space assignment to Facilities Management for implementation.
7. All projects requiring renovations are reviewed/approved by the executive team before further processing.
8. If the project involves capital costs, Space Planning submits program/space scope for condition assessment and/or cost estimate as required to Facilities Management to secure preliminary feasibility, project scope development, and cost estimates.
9. For renovations, Facilities Management submits a schematic level cost estimate to the project鈥檚 Vice President or Provost to decide:
   • If the project should be submitted to EVP for approval; and
   • If approved, the priority of the project, i.e., immediate need or placed in the following year's Capital Project Request list for consideration
10. If approved by the EVP, Facilities Management will develop project bid documents (if required), appropriation, and project timeline.

Log in to the聽Space and Facilities Project Request form聽with your 91福利导航 username and password. Only staff with a 91福利导航 Agora login can access the project request form.

Request a Project

The project request form has four parts. Your information is saved after you complete each part. When you complete this first step, your project request is assigned a unique ID number. You can use this number to track your project request or make changes to it. Once you complete part four and submit the application to your first reviewer, you will no longer be able to make any changes to the project request.

Step 1: Enter general requestor and department contact information.

Step 2: Indicate the specifics of the project. This includes project title, location, reason/justification, date needed, project description and scope, funding source, and the number of people moving. Upload any attachments as well. Please limit attachments to photographs, PDF documents, and files that can be opened in Microsoft Word or Excel. You do not need to include a list of the people who will be moving, because Space Planning will ask for that information later.

Adding an Attachment:

1. Click on the Add Attachment button
2. Browse 鈥� select the file you want to attach
3. Click on the Open button
4. Type in the description of the attachment
5. Check the Release box
6. Click on the Upload button

The only way to edit the attachment itself is to delete it and upload a new attachment.

Step 3: Specify who will electronically approve this request. To give you a head start, one or more of the fields may be pre-populated. When you click on the Chair or Dean/Director links, a new window will pop up. Search for the approver and click on his or her name. The pop-up box will disappear and the person's name will automatically populate the field. Please note that the pop-up boxes allow you to choose from all 91福利导航 employees. Make sure to select the correct person.

Step 4: Edit your project request and submit it. Once you press Submit, you will no longer be able to edit your project request. An email will be sent to your first approver. He or she will be able to edit the request, and then electronically approve or reject it.

Manage Active Project Requests

Use this option to check the status of project requests, edit and submit requests that have not been submitted, and approve or defer requests that have listed you as an approver. You can access any project request via its unique ID number.

View a List of Project Requests shows all submissions that you are involved in. This includes projects that you have submitted and projects that you have been listed as an approver for.

Note: If "Only show requests that require action on my part" is selected, only requests that require you to do something鈥攅ither as a submitter or an approver鈥攁re shown.

To officially submit or approve a specific request, start by clicking Review. If the project request is one that "requires action on [your] part," you will be able to edit it and take an action upon it. Otherwise, you can just view the submission and print it.

Search for any project request in the 鈥淪earch for One Project Request by Number鈥� section of the page.

Move to and From List

Once your request reaches Space Planning and Facilities Management, you may be asked to provide more information about the movement of personnel and resources. If you have received an email from Space Planning or Facilities Management asking for this information, choose this option to fill out the Move to and From form and add it to your project request.

To complete this form:

1. Search for your project number and then click on the Edit button that appears.
2. Add information one row at a time, using the Add Row button to add new rows.
3. When you are finished, press the Save Changes button.